Take Notes Faster: How to Effortlessly Transcribe Zoom Meetings with joinglyph.com

By
Daniel Htut
February 13, 2024

Zoom is a popular video conferencing platform that allows people to meet virtually via video call. It has become widely used for business meetings, webinars, virtual events, and more.

There are several benefits to transcribing your Zoom meetings:

  • Record of the conversation - A transcript allows you to have a text record of everything discussed in the meeting. This can be helpful for notetaking, following up on action items, and sharing notes with people who couldn't attend.
  • Increased accessibility - A transcript makes the meeting contents more accessible for those who are deaf or hard of hearing. It also helps those who prefer consuming information by reading vs listening.
  • Accountability and clarity - Transcripts hold speakers accountable for what they said. You can refer back to the transcript if there are any questions about commitments or decisions made.
  • Searchability - You can search a text transcript to quickly find relevant sections. This is much easier than scanning through a long video or audio recording.
  • Aid for notetaking - Reading a transcript is faster than listening to a recording. Transcripts can aid your own notetaking and summarization of key points.
  • Translation to other languages - Transcripts can be translated into other languages, enabling international collaboration.

Transcribing Zoom meetings has many benefits. In this guide, we'll cover how to use joinglyph.com to automatically transcribe your Zoom calls and unlock these benefits.

Why Transcribe Your Zoom Meetings?

Transcribing your Zoom meetings provides several key benefits:

  • Referencing meetings later: Having a transcription allows you to easily search for and reference parts of past meetings. You can quickly find key decisions, action items, or other details later on.
  • Sharing meeting notes with others: A transcript makes it easy to share meeting notes with people who couldn't attend or need to reference what was discussed.
  • Increased accessibility: A text transcript opens up your meeting content to those who are deaf, hard of hearing, or who simply prefer consuming information by reading text.

Transcripts also facilitate the use of screen readers and other assistive technologies. Making your meetings more accessible is the right thing to do and expands who can benefit from your discussions.

How joinglyph.com Works

joinglyph uses advanced speech-to-text technology to provide automated transcriptions of your Zoom meetings and webinars. Here's an overview of how it works:

  • Automated transcription - joinglyph leverages powerful AI and machine learning to convert the audio from your Zoom sessions into text transcripts. As you speak during the meeting, joinglyph's algorithms get to work transcribing your words.
  • Accuracy - joinglyph touts accuracy rates of 90% and above for clear audio recordings. The transcripts may contain some errors on uncommon names or technical jargon, but overall provide a clear record of the meeting conversation.
  • Turnaround time - One of the major benefits of joinglyph is the fast turnaround. Transcripts are typically available within minutes after completing your Zoom call. Some light review may be required for correcting any errors, but overall you'll have meeting notes available almost instantly.

The automated transcription process allows joinglyph to deliver quick and accurate meeting transcripts without any of the hassle of manual note taking.

Signing Up for joinglyph

joinglyph offers various subscription plans to meet different transcription needs. They have a pay as you go plan,  starting at $0.10/minutes.

The free plan allows you to transcribe up to 5 minutes of audio per month. This is a great way to try out joinglyph's transcription services at no cost.

To get started, visit the joinglyph website and click on Sign Up. You'll need to enter your name, email address, and password to create your account.

After signing up, you can upgrade to a paid plan to access more features. Go to Settings > Plan to view and select a subscription. joinglyph accepts payment through credit card.

Once signed up, you can customize your account settings like audio quality, speaker identification, and more. Under Account Settings, you can add your name and default language to improve transcription accuracy.

With your account created, you'll be ready to start transcribing Zoom meetings with joinglyph!

Integrating joinglyph with Zoom

To get started transcribing your Zoom meetings, you'll first need to integrate joinglyph with your Zoom account. This allows joinglyph to connect to your Zoom meetings and automatically transcribe the audio.

Downloading the Zoom Integration

  1. Sign into your joinglyph account and go to the Integrations page.
  2. Find Zoom in the list of available integrations. Click on the "Install" button.
  3. This will take you to the Zoom Marketplace. Click "Install" again.
  4. You may be asked to sign into your Zoom account if you aren't already. Once signed in, click "Install" once more.
  5. The Zoom integration will now be added to your joinglyph account.

Linking Accounts

  1. Go back to the Integrations page in joinglyph.
  2. Click on the Zoom integration.
  3. Click the button to link your Zoom account.
  4. You'll be redirected to Zoom, where you can approve joinglyph accessing your Zoom account.
  5. Once approved, your Zoom account will be successfully linked to joinglyph!

Now you're ready to start transcribing your Zoom meetings through joinglyph. The integration will automatically connect joinglyph to any Zoom meetings you start or join going forward.

Starting a Zoom Transcription

Starting a Zoom meeting transcription with joinglyph is quick and easy. Here are the steps:

  1. First, start your Zoom meeting as normal from the Zoom app or desktop client.
  2. Once your meeting has started and participants have joined, click on the "More" tab in your Zoom toolbar.
  3. Next, click on the "Record to the Cloud" option. This will start recording your Zoom meeting video and audio.
  4. After you've started recording, open a new tab in your browser and navigate to your joinglyph account. Click on "New Transcription" to start a new transcription job.
  5. joinglyph will automatically detect the active Zoom meeting and start transcribing in real-time. You'll see the audio waveform and transcribed text populate as the meeting progresses.
  6. That's it! joinglyph will continue transcribing the full meeting until you stop the recording on your Zoom client.
  7. After the meeting has ended, you can view, edit, share and download the full transcription from your joinglyph account.

The integration between Zoom and joinglyph makes starting a transcription incredibly simple. In just a few clicks, you can have joinglyph automatically detect and transcribe your Zoom meetings with no extra work required.

Viewing and Editing Transcripts

Once a Zoom meeting finishes and joinglyph completes the automated transcription, you'll receive an email that your transcript is ready. To access it, log into your joinglyph account and navigate to the "Finished Transcripts" section.

You'll see a list of all your completed meeting transcripts. Click on the one you want to view or edit. The transcript will open in an editable text window.

Carefully read through the automated transcription to check for any errors the AI may have made. While joinglyph utilizes advanced speech-to-text technology for high accuracy, some mistakes can still occur.

To correct any errors, simply edit the text as needed. If any sections are incomprehensible due to background noise, you can delete those parts. Be sure to thoroughly proofread the full transcript before finalizing it.

Once satisfied with the accuracy, you have the option to download the transcript as a text file for saving or sharing. joinglyph also maintains a copy of each transcript under your account for future reference if needed.

With just a few minutes of reviewing and light editing, you can have polished, usable transcripts from all your Zoom meetings to refer back to or share with colleagues. The ability to quickly create accurate records of discussions makes joinglyph a valuable addition to any video conferencing workflow.

Sharing Transcripts

Once your Zoom meeting has been transcribed, you have several options for sharing the transcript with others.

Downloading Transcripts

You can download your meeting transcripts from joinglyph in a few different formats:

  • Text: Download the transcript as a plain text file. This allows you to open the transcript on any device.
  • PDF: Download a PDF version of the transcript. The PDF transcript maintains the original formatting like speaker names and timestamps.
  • Audio: Download the meeting audio along with the transcript text synced to the audio timestamps. This creates a audio transcript file you can play back.

Emailing and Exporting Transcripts

Within joinglyph, you can easily share meeting transcripts by email right from the app. Simply click the "Email Transcript" button and enter the recipient emails.

You can also export transcripts to services like Google Drive, Dropbox, Box, Slack, and more. joinglyph integrates with many popular services to make sharing meeting transcripts seamless.

When exporting transcripts, you can choose to export just the text or export a PDF with speaker names and formatting included. This allows you to customize how you share meeting notes with your team.

Overall, joinglyph makes it simple to distribute transcripts to meeting participants or anyone else that may need them. With just a few clicks, you can download transcripts in multiple formats or share via email and integrations.

Tips for Quality Transcriptions

Ensuring you get an accurate transcription of your Zoom meetings takes some prep work. Here are some tips:

  • Speak clearly and slowly. Mumbling, slurring words, and talking too fast will lead to transcription errors. Pace your speech and enunciate words.
  • Minimize background noise. Barking dogs, loud HVAC systems, and side conversations make it hard for joinglyph to discern who is speaking. Turn off noise-making devices and close doors/windows if possible. Ask others to mute when not speaking.
  • Use joinglyph editing tools. Once your meeting is transcribed, log into joinglyph to view and edit the transcript. Fix any errors, tag speakers, and format the text. This helps train joinglyph's transcription engine and improves accuracy over time.

Following these tips will result in higher-quality Zoom meeting transcriptions with joinglyph. Taking the time to speak clearly and edit transcripts leads to more useful records of your meetings.

Conclusion

Zoom has become an essential tool for remote meetings, classes, and events. While video recordings capture the visual and audio elements of Zoom meetings, a text transcription allows for easier searching, sharing, and analysis of meeting content.

joinglyph provides automated transcription for your Zoom meetings right from within your Zoom account. The integration with Zoom makes starting a transcription seamless, and joinglyph's technology can accurately capture speakers and dialogue.

The transcripts produced by joinglyph become a searchable record of your meetings that can be referenced long after a live meeting has ended. Meeting participants can be given access to read and search transcripts to find important discussion points. Transcripts can also help those who were unable to attend a meeting get up to speed on what was covered.

Overall, joinglyph automates the process of transcribing Zoom meetings to save time and effort. The transcripts created are highly accurate and shareable, enabling new ways to utilize the information from your Zoom calls for collaboration or documentation. If you hold regular Zoom meetings for your business, school, or organization, joinglyph is a valuable service to investigate to unlock the power of meeting transcriptions.

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